Articles in category "Google Workspace for Education"

Weekly post #33 - Google I/O and WWDC

It is the season of developer conferences. Both Google and Apple have had their annual (online) developer conference in the last few weeks. These conferences are not focused upon 'educational technology' but technologies they announce and discuss will have impacts upon us, our student and upon education as a whole.

Both of the condensed video summaries below are worth a watch to get a feel of the technologies that will be influencing us and our students in the near future.

Google I/O 2021 in under 9 minutes

Google I/O (or simply I/O) is (usually) held by Google in Mountain View, California. "I/O" stands for Input/Output, as well as the slogan "Innovation in the Open".

WWDC 2021 in 9 Minutes

WWDC stands for Worldwide Developers Conference and is held annual, by Apple, (usually) in in the San Jose Convention Center in California.

Weekly post #32 – New things in Google Meet

Google is continually evolving the applications we use as part of Google Workspace for Education. These updates are pushed out and can take a couple of weeks to arrive with us all! The following updates have been promised for a while but I have just noticed that they are appearing for @ecolint.ch users.

Automated live captions in five languages

[Not as new as the other updates mentioned here - but worth a reminder!]

You can turn captions on to view subtitles as everyone speaks during a video call. They are not a translation but sub-titles of what is being said.

You can use captions in English in all geographical locations. As we are in Europe, we can use captions in: English, French, German, Portuguese (Brazil), Spanish (Mexico), Spanish (Spain).

Read more here → support.google.com - Use captions in a video call

Improved screen layout

When viewing and sharing content with any group of people, you will now have more space to see the content and others’ video feeds through the refreshed new look and improved ability to pin and unpin content.

Hover over your video feed for options between a tile in the grid or a floating picture. You can also resize, reposition, and hide it to concentrate on the call. Your self-view appears in the bottom right of the grid to put more video feeds at eye-level as you look into the camera.

The bottom bar

The bottom bar is always visible, while not covering cover captions and bottom video feeds. Meeting dial-in codes, attachments, the participants list, chat, and other activities have all moved to the bottom right to create more vertical space for seeing people and content. Controls have been consolidated in one place with descriptions available when you hover your mouse pointer over them. The leave call button has been moved away from the microphone and camera buttons to prevent accidental call hang-ups!

Expiring Meet codes

Google Meet meetings can be scheduled across Google Workspace products, such as Calendar, Gmail, Google Chat, and more. This means your unique meeting code and its expiration are based on the product that your meeting is created from.

Most meeting codes will expire 365 days after the last use, but there are instances where the meeting code will expire instantly once the meeting ends →

Weekly post #31 - GCE L1, images in front of or behind text and Google Slides Theme Builder

Four things to check out →

An update on the Google Certified Educator Level 1

If you have not yet completed your Google certified Educator Level 1 certification, or have let your lapse, this video is worth 14 minutes of your time →

Produced by John R. Sowash who is definitely worth subscribing to on YouTube for Chrome and Chromebook ideas and updates.

Positioning an image in front of or behind text in Google Docs

Positioning an image in front of or behind text in Google Docs

You can now position an image in front of or behind text in Google Docs.

You’ll see the new option for positioning an image above or below text within the image options sidebar and in the image toolbar when clicking directly on an image.

Read more here → Google Workspace Updates - Create and import documents that contain images above or behind text in Google Docs [24 May 2021]

Present from Google Docs, Sheets, and Slides directly to Google Meet

Present from Google Docs, Sheets, and Slides directly to Google Meet

You can now present content from Google Docs, Sheets, or Slides directly to an active Google Meet call.

Read more here → Google Workspace Updates - Present from Google Docs, Sheets, and Slides directly to Google Meet [18 May 2021]

Google Slides Theme Builder

Google Slides - Theme Builder

Google has renaming the “Master” view in Google Slides to “Theme Builder”.

This change better communicates the benefits: to help users quickly customize the font, color, and layout customization for their current theme, ensuring a consistent experience throughout the presentation.

Read more here → Google Workspace Updates - “Master” view in Google Slides renamed to “Theme Builder” [25 May 2021]

Weekly post #30 - New types of citations, edit history, Google Sheets keyboard shortcuts and searching for public Google Workspace files

Four things to check out this week.

Richer information on the edit history of a Document

You can now view richer information on the edit history of a particular range of content in Google Docs. Simply highlight and right-click on a range of text and select “Show Editors” from the dropdown menu. Here, you can view a list of editors and their latest edit along with time stamps.

Read more here → Google Workspace Updates - “Show Editors” provides more context on changes made in Google Docs [3 May 2021]

How to Find Public Google Docs, Slides, Forms, Sheets, and Drawings

Another useful video from Richard Byrne that demonstrates how to use Google's advanced search function to find publicly shared Google Docs, Slides, Forms, Sheets, and Drawings. 

Four new types of citations in Google Docs

Add Citation Source in Google Docs

Now you can add these four additional citation source types in Google Docs:

  • Film
  • TV Series
  • TV Episode
  • Miscellaneous

Read more here → Google Workspace Updates - Add and manage four new types of citations in Google Docs [31 March 2021]

Google Sheets: Every Keyboard Shortcut You Need for Windows and Mac

Google Sheets

Useful post listing all the Google Sheets keyboard shortcuts, including a free cheat sheet PDF, from makeuseof.com.

[2021 version] So you are leaving us…

Goodbye

Your @ecolint.ch, @learning.ecolint.ch or @pgce.ecolint.ch account is a ‘Google Workspace for Education’ account. Depending on whether you are a staff member, a PGCE student or an Ecolint student dictates how much time you have to get any content out of your account before it is deactivated and then deleted.

Ecolint students - you have five months from the end of June to sort your account out.

My advice is to decide upon what you want to keep and complete the necessary processes as soon as possible. The ability to move digital assets from one platform to another is a key skill.


Your Windows account

Following departure, your Windows account will be shut down at the end of June. We need to do this for security reasons. You should therefore make sure you have taken all your locally-stored files (on the school servers) with you by the final day of the academic year. We cannot be responsible for keeping these files nor access to them after the beginning of July.

The easiest way to move files off the network is to copy them over to a USB drive or upload them to a personal cloud storage service.


GMail

Mail – start here

Ensure you have set up another email account. This following series of processes is only really fully possible if you have a personal @gmail.com account. If you are creating a new @gmail.com account now is the time to think about your new email address as it may be with you for a while. sparklyunicorn2018@gmail.com may not be the best address to share with future academic institutions and employers!

Set up an ‘Out of Office‘ reply for your school email account. Use the message to explain that this email address will soon cease to function and what your new email address is.

Set up email forwarding from your school email account to your new email address. Ensure you make the effort to update the sender of each email you receive with your new email address.


GMail
Google Drive

Transfer your content - Mail and Documents

Google Workspace for Education users have access to a 'transfer your content' service. The service will copy and transfer your email and documents.

  1. On your school account, go to Transfer your content.
  2. Enter the email address of the Google Account where you want to copy your content.
  3. Select Get code.
  4. On your Google Account, check your Gmail inbox for a confirmation email from Google. In the email, select Get confirmation code. A new tab will open with a code.
  5. On your school account, go back to the "Transfer your content" page. Enter the code, then choose Verify.
  6. Choose the content you'd like to copy, then select Start transfer.

Google Contacts

Mail – Contacts

To export your email contacts do the following:

  1. Go to contacts.google.com and ensure you are signed in with your school account.
  2. In the left hand column click on ‘More’.
  3. Choose ‘Export…’
  4. Decide which contacts and the necessary export format.
  5. You will then need to import your contacts into your new mail account using a very similar process if you have chosen to use a @gmail.com account.

Google Takeout

Google Takeout allows you to download other files and information - it is worth checking out if there are additional files etc that you want to get from your account before it is closed.


Google Sites

[New] Google Sites

To begin, open the Google Site from within your Ecolint account.

  • Go to 'Share with others' and add your personal Google account as an editor.

Steps to take place in the personal Google account:

  • Open your personal Google account and access the Google Site that you have just shared with yourself.
  • Go to 'More' (the three dots) and then 'Duplicate site' to make a copy of the site (which is owned by your Ecolint account) in your personal Google account.

Any files that have been inserted into the Google Site that are saved in Google Drive these will still be located in your school Google account after ownership of the site has been transferred. Individual items in the Google Site will need to have their new location (if you have transferred ownership or copied them to your personal Google account) updated.


Creative Cloud
Lucid

Other software platforms

You need to take steps to get any files you want from additional services provided by the school - such as Adobe Creative Cloud, Lucidpress or WeVideo. It is likely that your accounts for these services will be closed in July or August as we transfer accounts to new students.

You can now go back in time using Google Earth for web

Google Earth's biggest change in four years and how it links to IB DP Geography.

Google, making the biggest change since 2017, has added the ability to go back in time to the web based version of Google Earth. With 'Timelapse in Google Earth' you can look back at the past 37 years of satellite imagery in some locations. This feature was a much loved tool on the desktop version of Google Earth and now users can make use of it on (in my opinion) Google Earth's flagship version - Google Earth on web.

Looking back in time anywhere

To explore Timelapse in Google Earth, go to g.co/Timelapse - you can use the handy search bar to choose any place on the planet where you want to experience the passing of time.

If you are already in Google Earth on web you can click on the ship's wheel on the left hand navigation menu. This is Voyager - Google Earth's storytelling platform. Then choose 'Timelapse in Google Earth'.

Looking back in time at some suggested locations

Google Earth has curated some locations and stories to check out →

Changing Forests - gives you 11 locations - such as soybean farming [Bolivia], cattle ranching [Bolivia] and Palm Oil Production [Indonesia].

Fragile Beauty - gives you 8 locations - such as rivers meandering [Bolivia] and changing coastlines [US].

Sources of Energy - gives you 11 locations - such as coal mining [US], solar farms [China] and wind farms [US].

Warming Planet - gives you 10 locations - such as the Columbia Glacier [US] and Aral Sea [Kazakhstan and Uzbekistan].

Urban Expansion - gives you 10 suggestions - such as Las Vegas [US], Shanghai [China] and Dubai [Dubai]

Google has also uploaded more than 800 Timelapse videos in both 2D and 3D for public use at g.co/TimelapseVideos. These videos are available for download. You can select any video you want as a ready-to-use MP4 video or sit back and watch the videos on YouTube.

In collaboration with their partners, Google will update Google Earth annually with new timelapse imagery throughout the next decade.

Read more →

Google - The Keyword - Time flies in Google Earth’s biggest update in years [15 April 2021]

Google - The Keyword - 3 ways Liza Goldberg uses Timelapse to explore the planet [15 April 2021]

Weekly post #27 – A digital decency manifesto, rich text in Classroom, breakout rooms in Meet and an audio tour in Google Arts & Culture

Four things to check out.

A digital decency manifesto

Do we need a digital decency manifesto?

Set up Google Meet breakout rooms via Google Calendar

It would seem that this is now available for our @ecolint.ch accounts.

Rich text in now available in Google Classroom

Alice Keeler is worth following for edtech ideas and updates.

Audio tour of an African and Japanese collection via Google Arts & Culture

The virtual exhibition space of Jean Pigozzi’s Pocket Gallery invites you to discover highlights from its African and Japanese collections  featuring 40 of its most important artworks ranging from renowned painter Chéri Samba to emerging new talent. These treasures are frequently lent to museums across the globe, but until now have never had a dedicated building of their own, making this Pocket Gallery a truly unique space.

A new audio guide for our Augmented Reality Galleries

Find the galleries in the Camera Tab of the free Google Arts & Culture app for Android and iOS and jump inside to explore each one from there.

Weekly post #26 – Google Chat notifications and sharing a guide to Google Meet with parents

Two things to check out this week

Using Google Chat more for internal communication and customizing notification frequency

Google has added more options for notification settings in Google Chat and Chat in Gmail.

These additional notification settings give you more control over the amount of notifications you’ll receive based on your level of engagement or involvement in specific conversations.

I believe that Google Chat (as a version of instant messaging IM) could have more of a role to play in our internal communication practices.

Chris Baker shares an interesting approach here → We need to talk about e-mail and meetings: Planning your school’s internal communication.

Read more about the changes to Google Chat notifications here → Google Workspace Updates - Customize notification frequency with more options in Google Chat and Chat in Gmail

A guide to Google Meet for parents and guardians

Google has recently released a useful guide to Google Meet for parents and guardians.

Pastoral leaders may want to share th guide with parents. Even though we are not following the remote-learning path currently Google Meets are still being used by staff with students and parents.

Weekly post #25 - WeVideo, stepping back in time with Google Maps and helpful educators sharing!

WeVideo - use these videos to get started

At International School of Geneva - Campus des Nations we have a WeVideo subscription available to all students. We tend to try and focus the use of WeVideo on the younger students (Years 7 to 9) and Adobe Premiere Pro available (via the school's Adobe Creative Cloud subscription) on years 10 and 11.

These videos from @WTSVT act as a great introduction to WeVideo and show some of the features that make its use with a class effective and efficient →

Google Maps - stepping back in time with Google Street View’s archives

Google Street View’s archives - London Bridge

Using Google Maps you can access Google Street View’s imagery archives and see how a place has changed over time.

Work though this process to see for yourself →

  1. Open Google Maps and go and find London Bridge.
  2. Drag and drop the yellow ‘Pegman’ onto London Bridge.
  3. → Left click on the yellow man at the bottom right of the map and, keeping the mouse button held down, drag him across the screen, only letting go when you are on top of London Bridge.
  4. When Pegman lands, the map changes to show you Street View imagery. 'Turn around' until you are looking at the Shard.
  5. A dark grey box appears at the top left of the map. Click the tiny clock symbol in the dark grey square.
  6. Use the slider that appears to go further back in time, then click on the small image above the slider. Street View will then show you historical views. You can change the year by clicking on the slider again. You can also navigate your way around Street View just as you would in a more up-to-date map.
  7. To exit Street View, click the back (left) arrow in the original dark grey box.

Historic imagery isn’t available for everywhere in Street View.

[Source]

Earning badges, certificates and accreditations to show your competencies

There are lots of 'edtech' companies out there producing some excellent applications for use in the classroom. The better companies are also focusing on ensuring they have the resources available for educators to learn how to maximise the use of their tools.

BadgEdTech is a great site that summarizes all the badges, certificates and accreditations out there for educators to earn.

Badgedtech

Teacher tutorials on YouTube all in one place

You can find an explanation video on YouTube for most things! Hence the term 'University of YouTube' →

University of YouTube

A teacher out there in EdTech world (and I am not sure who) has curated a whole spreadsheet of useful explanation videos for Google Workspace apps. Check out the spreadsheet here.

Weekly post #24 – history, updates and Edpuzzle

Google Workspace for Education updates coming in 2021

Google recently hosted a virtual event for educators where they announced 50+ updates to the likes of Google Classroom, Google Drive, Google Meet and Chromebooks.

Read more about the updates here → Chromebook Classroom - Look what Google has planned for 2021! [27 February 2021]

Edpuzzle

We are exploring the potential of Edpuzzle. Edpuzzle enables you to easily edit videos and turn them in engaging quizzes. The process is simple - find a video, add questions and assign it to your class.

If you would like to be part of the Foundation's subscription and associated network which enables easy sharing etc - please drop me an email and I will send you the necessary 'special' link.

A bit of educational technology history

Does anybody remember the BBC Micro? Those of you who do will be 'pleased' to know that it having it's 40th birthday this year! There is a video from the BBC News about it here.

My parents had one when I was a child. It was less for coding and more for playing Chuckie Egg and Arcadians.

On the subject of educational technology history there was a related Instagram post from the Foundation recently →