Articles in category "Google Workspace for Education"
Not new but this could improve your ninja like Google Workspace skills.
Type doc.new into the Chrome 'Omnibox' and a new Google Doc will open ready for you to start using. Type sheet.new and guess what... a new Google Sheet is created.
cal.new or meeting.new opens a new Google Calendar event.
Other terms that work →
Check out more → https://goo.gle/Shortcuts
New Navigation bar functions in Google Drive
From the URL bar in Google Drive, you can now quickly access key pages and functions When navigating into the Google Drive web application from the URL bar by hitting the "Tab" key, you can access buttons like "Skip to main content", "Keyboard shortcuts", and "Accessibility feedback"from the bar at the top of the page
Using Padlet to collect, organise and share bookmarks
All Foundation teaching staff have access to full padlet accounts.
Padlet is super useful for collecting and organising ideas and resources. This could be done on an individual basis or working with a team of colleagues or class of students.
Installing the Padlet Mini Chrome Extension makes this process really easy. If you have a useful resource open in Chrome all you need to do is click on the extensions icon and a menu asking which of your padlets you would like to add the resource to.
Font choice to support reading
“Google publishing Lexend in August 2019 has really helped bring awareness and spread the message of [the importance of] making reading more accessible to a wider audience,” Shaver-Troup said.
An interesting read about the impact of font choice upon reading outcomes → Google Design - Clean and clear: making reading easier with Lexend [2 February 2022]
I am not sure where I came across this approach first →
You should have four apps, one from each of the following areas: calendar, task manager, notes and read it later. This approach should help you be more (digitally) productive. You could use less than four as there are some really useful apps that tick more than one of the areas.
This is what I use - as well as some ideas for following the approach using Google Workspace apps.
Google Calendar is all that is needed here! I use a handful of different calendars - school, family etc - but all scheduled lessons, meetings and my daughter's football practices are here.
I use Fantastical on my iPhone and iPad to display my Google Calendar as I prefer the layout - but the Google Calendar iOS app is also very capable.
I'm going to say it - your email inbox should not be your 'job list'. An app where you can 'capture' and then organise all the things that you need to do can be hugely beneficial for your well-being.
There is no shortage of task manager apps available! Within the Google Workspace sphere you have Google Tasks and Google Keep. These apps also display scheduled tasks in your Google Calendar. A recent update allows you to manage overdue tasks in Google Calendar.
Personally I use todoist - and have done for a number of years now. I particularly like how the Gmail add-on allows me to quickly turn emails into tasks, the web and iOS apps and the integration with Google Calendar, Fantastical etc.
Notes in that nice notebook you got for your birthday, others on the back of an envelope and even some in an email you sent to yourself. One place (app) is needed where you make, organise and can quickly find your notes and thoughts.
In Google Workspace you could use a Google Doc. Utilising H1, H2 to give things structure and the document outline to quickly move around. Smart chips will also help you tie various things together.
I am about two weeks into using Roam Research as my note taking app of choice. It is a little geekier than some of the other options and maybe not as pretty. The speed of use and the automatic generation of connections between notes, topics, ideas is what is making it the app I keep going back to. There are 'task manager' options here too - but I am sticking with todoist for that side of things, at the minute.
Read it later
You need somewhere to store links. That article that was shared by a colleague that you want to digest at a later date. The website you want to use next time to teach a certain topic to one of your classes. The website of that new restaurant you would like to try. All these links need to be stored and organised.
In Google Workspace you could use Chrome bookmarks and then use the Chrome Bookmark Manager to ensure links are organised into folders. Google Keep, and it's Chrome extension, can also be useful here.
I prefer a dedicated app for such things. I want an app that is 'cross platform' - I can use it on my school Chromebook, my personal iPad, my phone etc.
I use Pocket. There is a Chrome extension so that I can quickly add websites that I am viewing to Pocket - so that later on I can read them and sort them out. With tags etc you can use Pocket as an organised store of your links. I do not tend to do this. For me links get added to Pocket and then every so often I sort them out. Sites that I want to integrate into my teaching resources get added to Trello and things I want to read (in depth) are added to the iOS app Matter.
Chromebook users - it's time to have another look at Cursive
Those teachers who are luckily enough to have a C13 Chromebook should take a moment to explore Cursive again.
To launch Cursive go to → https://cursive.apps.chrome
The initial pen input lag issues that we present at launch seem to have been fixed.
Read more here → chromeunboxed.com - Cursive, Google's Note-taking PWA, has been updated and is actually usable now [16 December 2021]
Google Calendar - Set aside time for focus
Google has added the ability to add 'Focus time' to your calendar "so you can block out and protect your time for heads-down individual work".
Similar to the Out of office event type, focus time has a different appearance on your calendar and includes the option to automatically decline conflicting events.
Read more here → Google Workspace Updates - Set aside time for focus in Google Calendar [20 October 2020]
Google Sheets - New intelligent suggestions for formulas and functions
You’ll now see in-line, sequential, context-aware suggestions for formulas and functions when working with data in Google Sheets.
Formula suggestions will make it easier to write new formulas accurately and help make data analysis quicker and easier.
Simply begin inserting a formula in Sheets—suggestions will be automatically displayed and as you continue to type. You can view additional incremental suggestions in the drop-down menu.
Read more here → Google Workspace Updates - New intelligent suggestions for formulas and functions in Google Sheets [25 August 2021]
Teaching with Google Arts & Culture
Google have releasing a new Teacher Guide – "a dedicated resource for educators to make learning with Arts & Culture and using the platform in class easier than ever".
"It includes ready-to-use handouts and customizable activity templates, and compliments other popular experiences on Google Arts & Culture that were designed with educators in mind. "
In my opinion Arts & Culture is one of Google's best kept secrets. It is a huge resource of super cool stuff. It is well work 10 minutes of a teachers time - whatever the subject they teach!
How about →
New Year Resolution - Get Organised with Google Tasks
The capabilities of Google Tasks are ever growing and worth a look for anybody thinking about using a digital 'to do list manager'.
Useful tip → Link directly to text and quotes
Rather than sharing a link to a whole webpage - you can now easily share a link to a certain line of text.
To create a link that opens directly to highlighted text:
- On your computer, open Chrome.
- Go to a page with text you want to share.
- To highlight the text you want to share, click and hold, then drag your mouse.
- To open the context menu, right-click on the highlighted text.
- Select Copy link to highlight.
- If you can’t select this option, this feature may not work for the selected content.
- Paste the link anywhere, like an email or message thread.
Google Meet updates - some super interesting!
Live translated captions
Live translated captions are now available for our Google Workspace editions. It's not (yet) perfect but it is certainly an interesting development. Read more here.
Up to 500 participants
Users can now host meetings in Google Meet with up to 500 participants. Read more here.
New immersive backgrounds and styles for Google Meet on the web
Five new immersive backgrounds have been added for Google Meet on the web. The backgrounds feature "subtle animation that give your background life or change your lighting." Just because you can doesn't mean you should! Read more here.
Automatically move breakout room participants back to the original meeting
There is now the ability for meeting hosts and co-hosts to automatically move participants back to the main meeting room once breakout rooms end. The visual indicators have been improved for breakout room participants to indicate this movement. Read more here.
Google – Year In Search 2021
Google produces one of these videos every year. You can explore more trends from the year at https://yearinsearch.google.
Copy a single page or subset of pages in Google Sites
Google have added the ability for editors to copy a single page or subset of pages into a new site. Previously, it was only possible to make a copy of an entire site. This feature gives site editors more control, allowing users to reuse part of a site or easily break up a large site into smaller sites.
Request and review formal document approvals in Google Docs
Once a document is sent for approval, reviewers get email, browser or Google Chat notifications, based on where they have selected in Google Drive’s web settings to receive notifications. They will then receive a link they can follow directly to the document.
If you set a due date, your reviewers will receive email reminders that their approval is needed or past due.
If you request approval from multiple people, the document is considered approved once all reviewers approve the file. If an edit is made during the approval process, all reviewers will need to re-approve the latest version of the file and will receive email notifications in those instances. The document approval request is rejected for all reviewers if a single reviewer rejects the file.
Once all reviewers approve the document, the file will be locked.
New ways to customise tables in Google Docs
Google have added several new ways to customise tables in Google Docs.
You can now:
- Pin a table header row to repeat on each page
- Designate that a row should not be split across pages
- Quickly add, and arrange columns and rows
- Sorting tables to better organize data.
- Use a new table sidebar to manage table properties
The launch of 'Essential PD bytes'
What is a 'Essential PD byte'?
A 20 minute long digital skill focused professional development session.
The aim of 'Essential PD bytes' is to offer a range of 'byte' size professional development opportunities for staff at the International School of Geneva - Campus des Nations. Each 'byte' should last no longer than 20 minutes so can easily be an agenda item at a meeting or part of a larger event.
What 'Essential PD bytes' are on offer?
Check out the ever growing list of suggested sessions here.
Mote - voice messaging for the web, integrated into the products we use
Mote - at its simplest - enables you to leave audio comments on a Google Document. So instead of typing feedback as comments - you can leave audio feedback.
We have 'unlimited' subscriptions that we can assign to interested staff so that the audio clips recorded can be 90 seconds long, rather than 30 seconds. If you are interested in benefiting from an 'unlimited' subscription - please contact Richard Allaway.
Using Mote for Google Forms
With Mote for Google Forms, you are able to leave Motes as a question in Google Forms.
We do not have Mote accounts for students - but this is something we are investigating. If you are interested in exploring how your students could use Mote as part of their learning in your subject - contact Richard Allaway.
Read more here → support.mote.com - Help! How do I use Mote for Google Forms? Troubleshooting tips
Using Mote for Google Slides
Mote for Google Slides to be the easiest, most delightful way to record and insert audio content to Google Slides.
Using Mote for Google Slides you could add explanations or instructions as part of a Google Slide deck that other will use asynchronously.
Again - we do not yet have Mote accounts for students. If you are interested in how students accounts would enable them to produce 'new' and different classroom artefacts - contact Richard Allaway.
Read more here → support.mote.com - Help! How do I use Mote for Google Slides? Troubleshooting tips
Google has been busy with a a slew of updates to Google Documents therefore I felt it important to highlight them here - plus the fact that Google Docs in 15 years old!
Google Docs has been around for 15 years
Starting as a service called Writely in 2005, Google Docs was officially launched a Google product in 2006.
Read more about 15 Google Docs milestones here → Google - The Keyword - 15 milestones, moments and more for Google Docs’ 15th birthday [11 October 2021]
Google Docs - Add a page break before paragraphs in Google Docs
You can now mark a paragraph to always begin on a new page with the new “Add page break before” option in Google Docs. This is particularly useful if you want certain paragraph styles to always create a new page such as titles, subtitles, or headings.
To insert a page break before a paragraph:
- Select the entire paragraph or click anywhere into the paragraph.
- Select an option:
• In the toolbar, go to Line & paragraph spacing Add page break before.
• At the top, go to Format Line & paragraph spacing Add page break before.
Tip: To have a heading stay at the top of a new page, you can select it and use Add page break before.
Read more here → Google Workspace Updates - Add a page break before paragraphs in Google Docs [19 October 2021]
Google Docs - Easily add to Google Docs with the new universal @ menu
Google have added a universal insertion menu to easily add things like tables and images, in addition to smart chips, directly in Google Docs. Simply type “@”, and you’ll see a list of recommended files, people, meetings, as well as different content elements and formats to insert into your document. You can also search all available components.
Read more here → Google Workspace Updates - Easily add to Google Docs with the new universal @ menu [19 October 2021]
Google Docs - More easily add citations in Google Docs with new search and automated entry function
When adding citations in Google Docs, you can now search for books and online sources, then automatically populate some attributes for those sources.
[This feature may not be available yet - it could take until the end of the month.]
Read more here → Google Workspace Updates - More easily add citations in Google Docs with new search and automated entry function [2 November 2021]
Making more use of Google Tasks
Google Tasks is Google's basic (yet very capable) to-do list manager. The easiest way to find it is to go to your Gmail, Google Calendar, Docs, Sheets or Slides. You should see the icon on the right hand side of the screen. If you can't see Tasks app, click the arrow in the bottom right corner of the screen to expand the panel.
makeuseof.com recently published a post titled '5 Tips to Use Google Tasks Effectively' which is well worth a read if you are interested in making more use of Google Tasks.
Educators should consider showing students how to use Google Tasks to organise the things that they need to do.
To-do list managers work best when they are easy to access - when you want to add something or check what needs to be done.
Google Tasks can be found in the side panel from Gmail, Google Calendar, Docs, Sheets and Slides.
TasksBoard produces a desktop app for Google Tasks.
If you like a more 'kanban board' approach check out the Kanbanly Google Chrome extension.
Splitting your screen and using multiple desktops on your Chromebook
You can split the screen on your Chromebook.
You can drag and drop windows. Just grab the window using the menu bar and drag it to the left or right edge of your screen.
You can us the maximize button. Just click and hold the button, located in the top-right corner. You'll see two arrows on the left and right of the button. Move over one of them while still holding down the mouse button and the window will be shifted there.
You can also use keyboard shortcuts to split the screen and move windows. The Alt + [ and Alt + ] shortcuts will move a window to the right or left sides of the screen.
Read more here → makeuseof.com - How to Use Split Screen Mode on Chromebook [12 September 2021]
You can add desks to organize multiple windows and multi-task on your Chromebook.
To create a desk →
- On your Chromebook keyboard, press the Show windows key .
- At the top right, select New desk.
- Optional: To rename a desk, select the desk's name and enter in your preferred name.
To go to a different desk →
- On your Chromebook keyboard, press the Show windows key .
- At the top, select a desk.
Tip: To switch to a different desk on your touchpad, swipe 4 fingers left or right.
Read more here → support.google.com - Set up & manage multiple desktops with desks
A bit of geeky fun for the break → the starting sequence from this week's 'Unleashed' Apple event - a bit of computing history and creative flair.
Add a co-host to a Google Meet
You can now assign co-hosts in a Google Meet.
Why would you want to do that? Maybe you are presenting to parents or a large group of students and you want somebody else to take the lead in admitting participants, muting etc. so that you can focus on what your the message you are sharing. If this is the case - you need a co-host!
Read more here → support.google.com - Add Co-hosts in Google Meet
Add a watermark to a Google Document
You can now add image watermarks directly into Google Docs. This watermark image will repeat behind the text on every page of your document.
Read more here → support.google.com - Change page settings on Google Docs
All staff and students in the secondary school at the International School of Geneva - Campus des Nations have access to a Soundtrap account.
Soundtrap is a very capable online application - but should also be your first stop for recording simple audio clips for classes etc.
Soundtrap offers the Soundtrap Academy where you can "learn to use Soundtrap to the fullest, empower your students, and become a Certified Soundtrap Educator."
Is it just me?
It might be...
If you are experiencing a problem with a Google Workspace application it can be worth checking the Google Workspace Status Dashboard to see if it something 'bigger than just you'.
Google makes some age related changes
Google recently launched a new age-based access setting to make it easier for domain admins to tailor experiences for their students and educators based on age when using Google services like YouTube, Photos and Maps.
Since September 1, 2021, students who are under 18 are seeing changes in their experience across Google products.
For example, after September 1, students designated as under 18 in K-12 domains can view YouTube content assigned by teachers, but they won’t be able to post videos, comment or live stream using their school Google account.Safer learning with Google for Education [29 June 2021]
If you used to get students to create videos and add them to YouTube you should still get students to create videos - but now they should add them to their Drive and share them with you.
Are you looking for a to-do list manager?
I find that a 'proper' to-do list manager really helps me to organise what I need to do and therefore reduces the stress associated with rushing or forgetting things.
My to-do list manager of choice is Todoist. It is great on the web and has a slick smartphone app as well. It integrates nicely with Gmail so that you can easily generate tasks from emails.
If you want to know more check out this post → An Educator’s Guide to Todoist.
Chrome tab management
I have (strong) opinions on font choice and the number of tabs a 'normal' person should have open in Chrome!
Basic actions on multiple tabs in Google Sheets
Now you can select multiple tabs in Google Sheets and perform basic actions on the selection (such as moving the tabs together, deleting, duplicating, copying, coloring, or hiding). I just thought some of you might like to know!
Read more here → Google Workspace Updates - Select multiple tabs in Google Sheets and perform basic actions on the selection [22 July 2021]